Facilities Manager

Duties and Responsibilities:

  • Provide leadership and take responsibility for smooth operation of the facilities team by establishing a systematic periodic preventive maintenance programme and schedule
  • Evaluate the performance of subordinates
  • Plan and implement all major maintenance, preventive, corrective, and repair work schedules on a daily basis for the facilities team to attend to all breakdowns and provide frontline maintenance support
  • Ensure all facilities maintenance works are carried out with the least disruption to business operations with appropriate planning, action plans, and safety concerns
  • Responsible for the contract administration of respective vendors, including meeting contractual obligations, specification reviews to ensure cost effectiveness and competitiveness, and processing of payments to vendors
  • Develop the necessary SOPs and Business Continuity Plan
  • Forecast operating and capital budget, track and monitor expenditure so as to be in line with overall approved budgets
  • Manage billing matters to relevant parties and ensure proper documentation for approval/record/policies/procedures
  • Liaise with external agencies on regulations governing the building and its facilities
  • Plan, formulate, manage, and oversee the fitting-out, operations, maintenance, and upkeep of the building and its facilities
  • Supervise and manage contractors in fulfilling their contractual obligations and ensure smooth operations in the building
  • Ensure all preventive maintenance programmes for equipment/systems in the building comply with relevant legislation and safe work procedures
  • Develop and implement a facilities emergency plan, which documents the procedures during building evacuation – assist emergency response teams in assessing building condition, locate missing personnel, shut off utilities, deliver status report to assembly point leaders, etc
  • Manage and monitor the electricity/water consumption and propose solutions to reduce wastage
  • Liaise with various departments on A&A, refurbishment, and fitting-out project works
  • Any other duties that may be assigned

Personal Qualities:

  • Proven understanding of facilities and project management experience from estate facilities, infrastructure, and workplace management perspective
  • Preferably with strong background and extensive experience in managing engineering and facilities, both on either client or service provider side
  • Well experienced with proactive problem-solving skills such as analysing issues, identifying problems, and developing recommended solutions
  • Effective communicator who is comfortable communicating with internal and external stakeholders, from top executive management, various business units, and academic teams, to external suppliers, partners, and vendors
  • Possess strong interpersonal skills and ability to connect as well as build rapport with internal and external stakeholders
  • Strong and clear verbal and written communication and presentation skills
  • Ability to organise, manage, and work effectively to accomplish multiple tasks


  • Degree or equivalent in Mechanical/Electrical Engineering, Facility Management, or relevant fields with at least 7 years of relevant working experience, or Diploma with 10 years of relevant working experience
  • Good understanding of M&E system, including ACMV
  • Leadership to manage on-site team
  • Able to maintain good working relationships with vendors
  • Certified Fire Safety Manager (FSM) would be an advantage
  • Good communication skills and able to interact with all members of the team
  • Excellent time management
  • Excellent spoken and written English

To apply, download application form and email the completed form together with a comprehensive CV (attached with a recent photo) to: hr@gateway.sg.

All applications will be kept in strict confidence. We regret that only shortlisted candidates will be notified.